Reimbursement & Deposit Forms
PROCEDURES FOR EXPENSE REIMBURSEMENT
The KHS PTA is a non-profit organization and is not required to pay sales tax. When purchasing goods, bring the KHS Tax Exempt Form to merchants. Sales tax will only be reimbursed for if the vendor does not recognize our tax free status (i.e. Costco).
All reimbursement forms are to be submitted within two weeks after the scheduled event, and in no event shall any expenses be accepted for reimbursement after the last day of school. For on-going committees, reimbursement forms may be handed in at any time.
Return completed form and images of receipts via email to the “PTA Treasurer”, Olga Roberts. Any direct payments to vendors should be clearly indicated on the reimbursement form with a receipt.
PROCEDURES FOR COLLECTING AND DEPOSITING FUNDS
All money collected should be promptly given to the Co-Treasurer, for deposit. Complete the KHS deposit form (below) fully and make sure to separate out cash and checks. Please email this form to khs_pta_treasurer@westportps.
Please DO NOT ask KHS Office Staff to hold any cash deposits for you.
NOTE that if a committee collects money over a number of days, a deposit form must be submitted everyday. Do not wait until the end of the event when all monies have been collected.
If the deposit includes more than one source of revenue (i.e. both online credit card payments and cash), make sure to note on the deposit form that money was also collected via credit card or online.
Contact either PTA Co-Treasurer if you have any budget, expense or deposit questions. khs_pta_treasurer@