Reimbursement & Deposit Forms
PROCEDURES FOR EXPENSE REIMBURSEMENT
The KHS PTA is a non-profit organization and is not required to pay sales tax. When purchasing goods, bring the KHS Tax Exempt Form to merchants. Sales tax will only be reimbursed for if the vendor does not recognize our tax free status (i.e. Costco).
All reimbursement forms are to be submitted within two weeks after the scheduled event, and in no event shall any expenses be accepted for reimbursement after the last day of school. For on-going committees, reimbursement forms may be handed in at any time.
Return completed form and images of receipts via email to the “PTA Treasurer”, Olga Roberts. Any direct payments to vendors should be clearly indicated on the reimbursement form with a receipt.
PROCEDURES FOR COLLECTING AND DEPOSITING FUNDS
All money collected should be promptly given to the Co-Treasurer, Patricia Robinson, to be deposited. Complete the KHS deposit form (below) fully and make sure to separate out cash and checks. Detail each check separately with a check number and name of the payee. Please email this form to Denise Acampora; spreadsheet reports are also welcome and may be attached as well. For check and cash deposits, please contact Denise Acampora to make arrangements for delivery.
Please DO NOT ask KHS Office Staff to hold any cash deposits for you.
NOTE that if a committee collects money over a number of days, a deposit form must be submitted everyday. Do not wait until the end of the event when all monies have been collected.
If the deposit includes more than one source of revenue (i.e. both online credit card payments and cash), make sure the amount collected for each source of revenue is indicated. You should also make sure that the Treasurer, Andrea Feldman, is aware of payment dues from online sources.
Contact either Olga Roberts or Patricia Robinson at khs.pta.treasurer(at)gmail.com if you have any budget, expense or deposit questions.