Our Mission is to prepare all students to reach their full potential as life-long learners and socially responsible contributors to our global community.

Reimbursement & Deposit Forms

Reimbursement & Deposit Forms

PROCEDURES FOR EXPENSE REIMBURSEMENT:
The KHS PTA is a non-profit organization and is not required to pay sales tax. When purchasing goods, bring the KHS Tax Exempt Form to merchants. Sales tax will only be reimbursed for if the vendor does not recognize our tax free status (I.e. Costco).

All reimbursement forms are to be submitted within two weeks after the scheduled event, and in no event shall any expenses be accepted for reimbursement after the last day of school. For on-going committees, reimbursement forms may be handed in at any time.

Receipts for all eligible expenses must be attached to the PTA Reimbursement Form, and these can be put in the PTA mailbox in the KHS, attention Valentina Bank or email Valentina Bank at valentina.bank@gmail.com to arrange drop off. Any direct payments to vendors should be clearly indicated on the reimbursement form with a receipt.

PROCEDURES FOR COLLECTING AND DEPOSITING FUNDS:
All money collected should be promptly given to the Co-Treasurer, Karen Kim, to be deposited. Complete the KHS deposit form fully and make sure to separate out cash and checks. Detail each check separately with a check number and name of the payee. Place deposits in the Treasurer's Deposit envelope in the school mailroom or email Karen Kim at Karen_Kim@msn.com to coordinate delivery of deposits and forms. If a committee collects money over a number of days, a deposit form must be submitted everyday. Do not wait until the end of the event when all monies have been collected.

If the deposit includes more than one source of revenue (i.e. both online credit card payments and cash), make sure the amount collected for each source of revenue is indicated. You should also make sure that the Treasurer, Valentina Bank, is aware of payment dues from online sources.

Contact either Valentina Bank at valentina.bank@gmail.com or Karen Kim at karen_kim@msn.com if you have any budget, expense or deposit questions.

PTA Reimbursement Form
PTA Deposit Form
PTA Tax Exempt Form
Staff ERC Form

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